1. Introduction

Conve International Pvt. Ltd. ("we," "our," or "the Company") value the privacy of customers accessing our digital platforms, including websites, journals, and publishing platforms within Globalmeetx Publishing and Confmeets Publishing. This Privacy & Policy tells you how we gather, utilize, safeguard, and manage the personal and academic information you share with us. Using our platforms and/or submitting content means you accept the procedures outlined in this Policy.

2. Scope of This Policy

This Privacy & Policy is relevant to:

• Authors of submitted manuscripts
• Reviewers and editorial board
• Readers and visitors of the website
• Representatives and partners of institutions

It pertains to information collected through our websites, systems used for manuscript submission, email correspondence, and other services linked to publishing.

3. Information We Collect

We may collect the following categories of information:

Personal Information

• Name, email address, affiliation, and contact information
• Academic and employment history

Manuscript and Research Data

• Manuscripts submitted, revisions, figures, and any supplementary files
• Correspondences of peer-review and editorial communications

Technical Information

• Internet Protocol address, type of browser and device, and other technical information related to the device used.
• Data about website usage and activity collected via website cookies and other website activity monitoring and tracking technologies

4. Purpose of Data Collection

The information described above will be used for the purposes of the publishing process and operational activities, such as:

• Assisting the process of tracking manuscripts and managing the roles and activities of peer-reviewers
• Sharing and updating the editorial decisions and the outcomes of the publication.
• Keeping and updating publication archives and journal records
• Enhancing user experience and website functionality
• Addressing ethical and legal obligations

It is stated that personal data is not processed for unrelated or unauthorized purposes.

5. Data Sharing and Disclosure

Conve International Pvt. Ltd. does not sell, rent, or trade personal data. Data may be shared only:

• With editors and reviewers taking part in the editing process
• With service providers of the platform (covenant of confidentiality applies),
• For legal, regulatory or judicial reasons

All data sharing is done minimally and appropriately.

6. Confidentiality of Manuscripts

All the communication done with the submission of manuscripts and the manuscripts themselves are confidential. Authorized editorial members, reviewers and administrators of the publishing process are the only ones who can access the manuscripts. Manuscripts are not revealed to third parties who do not have an editorial or legal valid reason.

7. Cookies and Tracking Technologies

We may use Cookies and other similar techniques to:

• Use and analyze website traffic and functionality
• Keep use of the website, track its use and patterns, and to use services that improve user experience.

Each user has the option to manage their cookies from their web browser configurations. Cookies that are turned off may limit the use of certain features.

8. Data Security Measures

We employ appropriate administrative, technical, and organizational measures to defend personal and academic information from being accessed, misused, altered, or lost. We do everything within our power to improve our data safety protocols, despite the fact that no digital system is completely risk-free.

9. Data Retention

Data relating to persons and manuscripts is retained to meet the following objectives:

• Publishing and archival responsibilities
• Legal and regulatory obligations
• Possible dispute resolution and policy enforcement

Retained data that is no longer necessary is deleted in a secure manner or anonymized if possible.

10. User Rights

Users may be entitled to:

• Access their personal data
• Modification of inaccurate personal data
• The right to be forgotten, within the limits of publishing and legal obligations

Requests may be submitted via the contact information listed below, and the response will be provided in a timely manner.

11. Third-Party Websites

We may provide access to external websites through our services. Conve International Pvt. Ltd. has no obligations regarding the content, privacy, and practices of the external websites. Users should check the policies of these websites.

12. Policy Updates

This Privacy & Policy is subject to change, without notice. Changes may be made to stay compliant with the law, improve functionality, or change how we publish. When this happens, we will update the website. Your continued use of the services will mean you accept these changes.

13. Governing Law

All matters relating to the law governing this Privacy Policy shall be the law of India. All disputes concerning the matters of privacy shall be handled by the courts of India.